- Scheduling, patrols, incidents, timesheets
- Licence tracking with expiry checks
- Daily client report by email
- English and French
Security guard software for Canadian firmsGuard management software built in Canada, for Canadian firms.
Scheduling, verified patrols, incidents, timesheets and client reports, hosted in Canada, in English and French, with published prices in Canadian dollars. Built in Montréal for firms with 20 to 150 guards.
$9 or $14 CAD per active guard per month · no setup fee · no exchange-rate surprises
Why Canadian firms switch
TodaySoftware priced in US dollars, quoted per site, with an annual contract.
With GuardDeskPublished prices in Canadian dollars, per active guard, month to month. GST, HST or QST added as applicable.
TodayClient data and guard locations stored in the United States.
With GuardDeskYour data is stored in Canada. The few providers we use are listed, with where they store data.
TodayAn English-only app for a bilingual workforce and Québec clients.
With GuardDeskEnglish and French throughout: each guard, supervisor and client picks their language.
Licences
Licence tracking for every province you work in.
Record each guard’s licences and site certificates with their expiry dates. An expired licence blocks the assignment before the shift, not after an audit.
- Expiry dates on file
- Each licence and certificate keeps its own expiry date, so you see what lapses before it does.
- Checked before every shift
- Included in Starter. Overrides need a recorded reason.
- Site certificates
- First aid, healthcare orientation, client-specific training: whatever the post requires.
Labour rules
Overtime and rest rules that match your province.
Set the overtime threshold and rest rules that apply where you operate. GuardDesk flags overtime when the shift is planned, and on Pro enforces rest between shifts and a 7-day maximum.
- Overtime flagged early
- See who would cross the threshold before you assign them.
- Rest and 7-day maximum (Pro)
- Enforced on every assignment, offer and swap.
- Payroll-ready export
- One CSV per period for your Canadian payroll provider.
Client reports
Reports your clients read in their language.
Each client gets a daily activity report every morning, in English or French, built only from approved records.
- Daily activity report
- Coverage, tours verified and flagged, published incidents and visitors.
- Client portal (Pro)
- Logins for your clients to see reports for their sites.
- Private by default
- Internal notes, pay and employee details never reach the client.
Getting started
Switching takes about a week
- 01 Send us your guards, sites and clients. Spreadsheet exports are fine. We import them at no charge.
- 02 Set your provincial rules. Licence requirements, overtime threshold, rest rules.
- 03 Tag your first site. NFC stickers or printed QR codes. Guards use their own phones.
- 04 Clients get their first report. The next morning, in their language.
Pricing
Two plans, in Canadian dollars
No setup fee, no per-site fee, month to month. Starter has a $150 monthly minimum, Pro $250.
See pricing- Everything in Starter
- Rest, overtime and 7-day rules enforced
- Client portal logins
- Recurring schedules and leave
Questions firms ask
Where is our data stored?
In Canada, on Microsoft Azure. Our Security and data page lists every service provider and where it stores data.
Does it work for firms outside Québec?
Yes. GuardDesk is used in English or French, and licences and labour rules are set per province.
Are prices in Canadian dollars?
Yes: $9 (Starter) or $14 (Pro) CAD per active guard per month, plus applicable sales taxes. No setup fee and no per-site fee.
Does GuardDesk help with privacy law?
It stores data in Canada, keeps guard locations only during shifts and for 90 days, and gives you an audit log and exports. Your own obligations as an employer still apply.
Who is behind GuardDesk?
A small team in Montréal. You talk to the people who build it.