GuardDesk
Sample daily report

What your client reads at 6 a.m.

Every morning GuardDesk sends each client a short, readable account of the night, built only from verified scans and records a supervisor approved. This is a real example of the format, with a fictional site.

SAMPLE · FICTIONAL FIRM, SITE, GUARD AND CLIENT
NSNorthstar Security

Daily activity report

Harbour Tower · 120 Harbour Street · Post: West lobby
Date
Tuesday 7 October 2026
Shift
22:00 – 06:00
Prepared for
Harbour Tower Management
Coverage 8 h 00 of 8 h 00 scheduled
Checkpoints 23 / 24 verified · 1 flagged
Incidents 1 reviewed and published
Visitors 14 signed in and out

Patrols

22:30 – 23:05 Tour 1 · full building8 of 8 checkpoints verified Verified
01:15 – 02:20 Tour 2 · full buildingStairwell B scanned 18 min late (02:14) 1 flagged
04:00 – 04:40 Tour 3 · full building8 of 8 checkpoints verified Verified

Incident

Trespass · Parking level P201:12 · Report 1042

Two people were found inside the parking garage after closing, near the north ramp. They said they were looking for their car; no vehicle was registered to them.

Action taken: Asked to leave; they left by the north ramp at 01:20. Ramp gate checked and secured. No damage observed.

REVIEWED BY THE NIGHT SUPERVISOR AT 05:40 · PHOTOS SEALED AT CAPTURE
Photo 1 · north ramp
Photo 2 · faces redacted

Log entries

23:10Loading dock door found unlocked during Tour 1. Locked and tested.
03:30Small water leak near elevator 2, level 1. Reported to the building’s on-call operator at 03:34.
05:50Lobby lights on timer came on as scheduled.

Visitors

Elevator maintenance (2 technicians)00:30 – 02:10
Cleaning crew (9)22:00 – 04:00
Courier deliveries (3)05:15 – 05:45

Handover to the day shift

  • Water leak near elevator 2: operator to confirm repair.
  • North ramp gate: latch is stiff, report to maintenance.
Records frozen at clock-out · 06:00Sent by GuardDesk at 06:05 · Report HT-2026-10-07-N
Why clients trust it

Every line comes from a verified record.

  • Verified, not typedPatrols come from checkpoint scans verified on the server, not a summary written at the end of the shift.
  • Flagged when lateA late or missed scan appears as flagged. Hiding it isn’t an option, which is what makes the rest believable.
  • Approved before it’s sentIncidents reach the client only after a supervisor reviews them, with sensitive details redacted.
  • In the client’s languageEach client receives the report in English or French.

Send reports like this to your clients, starting with the pilot.

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